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How Investing in New Platforms Can Reduce Costs & Increase Profits

Estimators Using Takeoff Software

How many things are holding you back from investing in new construction software?

People are creatures of habit and often prefer to stick with the old ways — even if they experience issues — because they’re used to them. Why switch when new platforms often cost more and your team will have to take time out of their busy schedules to learn the new program? The hesitation is only human and completely understandable — but it may also be holding you back. Each day you continue to use a program that creates issues or inaccuracies is another day you could be setting your company up for success. 

Here at ProEst, we try hard to make the transition process as frictionless as possible with our Implementation Plan, but we know that long-term financial impacts can be just as important in the decision making process as the short-term problems caused by learning curves. 

Can investing time and money in new software really pay off? Read on to find out making the switch can reduce costs and increase profits.

You’ll do more in less time

What more could you accomplish at work if you used your time more wisely? 

If your old software is outdated, not user-friendly, or fraught with glitches, switching to a new platform can save your team time and effort. When your software works with you instead of against you, you’ll get more work done in less time than before.

Doing more in less time also means that your team can accomplish more work on their own. Your company doesn’t have to hire extra people to complete more bids — they just need to change the way you do your work. More efficiency means greater productivity, and as a result, more profit. 

By using construction management software, you can save time by streamlining project management processes. For example, you can cut down on paperwork by eliminating manual data entry or paperwork shuffling from team member to team member.

Automated reports can be generated fast so that you can quickly identify cost savings opportunities across projects. Additionally, scheduling optimization tools allow you to plan tasks around resources more efficiently, which helps reduce labor costs and increase productivity.

Also, with the ability to store information in one software that can be input into different devices, you can access all data at any place or time.

Estimators Using One Platform

You’ll use fewer platforms

How many different platforms do you use? 

If you use a separate platform for each task, you’re increasing the chances of human error and spending valuable time transferring or reentering data. You’re also paying for several platforms when you could only be paying one simple fee. Software is expensive, and having more programs than you really need can unnecessarily cost your company hundreds, if not thousands, of dollars a year.

A new platform that performs multiple functions (and easily integrates with other programs that perform the tasks it can’t) will save you time and money. ProEst, for example, combines estimating software with digital takeoffs, CRM (customer relationship management), proposal generation, and reporting. For project management and accounting tasks, users can easily integrate with one or two other programs that likewise combine several features and can fulfill the rest of their needs, like ProcoreAcumatica, or Foundation.

You’ll be more accurate

How many more bids could you win if your bids were more accurate?

Having only a couple of programs that meet all of your needs and integrate with each other fosters accuracy. Why? Software helps guard against human errors often found in spreadsheets and provides consistent results. The more tasks you can complete within one program reduces the risk of error when moving from one phase of the process to the next, and seamless integration with only one or two other programs further reduces the risk. 

Creating more accurate estimates makes your bids more competitive and winning more jobs will make your new software pay for itself. New, more accurate software also means less time spent fixing errors and more time doing the work that really matters — creating winning bids. 

Saves on cost 

Software is expensive, beginning from installation to usage. Having several software for each task you want to be done can end up milking thousands of dollars from your business.

Investing in a new platform that performs multiple functions and can integrate and merge with other software that performs duties it can’t is very cost-efficient.

Although the introduction and installation stage of the platform might be expensive, with time, the burden will lessen, and the costs incurred will be manageable.

One can easily retrieve data

New platforms that have multiple functions lessen the need for information to be put into different software.

The software provides a centralized place for critical information to be stored, managed, updated, and accessed by those who need it. Construction documents can be complex, so digitizing, simplifying, and keeping the data on one platform make it easily accessible.

When data is put in one place, it reduces distortion of information, errors, and redundancy resulting from multiple disconnected systems.

Greater chances in the competition 

You need to be competitively advantaged to propel your business to success. You are on the same level if you and your competitors use the same software.

However, think of yourself using new construction software platforms. It’s going to make your business stand out. Having that unique feature is what is going to make your business attract and grow.

With new construction software platforms, you can increase output levels, make the final product efficient and amplify your business to greatness.

Improved and smooth communication

More vital communication between the field and the office to keep projects moving forward. Better communication contributes to earlier visibility of issues before they become problems that drain the bottom line.

New software like Bridgit helps in task management solutions, mainly for assigning work, reporting, and note-taking. Task details can be shared across teams to ensure every worker gets their duty on time and in detail.

With great software to facilitate communication, productivity is enhanced, and the business improves final product quality.


The construction industry has been making strides and improving its technology for efficiency. Construction software platforms are one of the ways being adopted. In addition, various software has been introduced for productivity, organization, safety, and efficiency.