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4 Takeoff Construction Shortcuts Every Estimator Should Know

takeoff construction

In this business, every minute and every dollar counts. A slow or inaccurate construction takeoff can cost you the job. When putting an estimate together for a big project, neither you nor your potential client has time for mistakes in the takeoff construction process. More accurate takeoffs are good for both you and your clients: they decrease the potential for cost overruns, they save time, and they build trust. Fortunately, there are several crucial shortcuts that you can start using today to make sure takeoff construction gets done right the first time.

Challenges in the Construction Takeoff Process

Takeoff construction times can slow down entire projects, and you can quickly fall behind the competition in the bidding process.

One challenge facing estimators is that you don't have time to spend tracking down materials lists from multiple digital and analog locations. Just finding out who should have that information and where it’s located often leads you down rabbit holes of lost productivity. It can even cause you to be late to the bid and miss opportunities.

Even when blueprints are in hand, there’s the challenge of leaving something out. Missing crucial information on blueprints creates costly errors down the road. If you only have access to paper blueprints, mistakes in overages or underages can happen when calculating materials, labor, and equipment. You need the right information to put together a takeoff that presents the reality of the cost of construction. Any time advantage that does not sacrifice accuracy is a huge value.

Construction Takeoff Shortcuts You Can Start Taking Today

Gather Accurate Information: You want data that you gather and the numbers that you put out based on said data to be as accurate as possible. That's why the way you acquire information matters so much. You can reduce takeoff construction times by gathering the most accurate data possible right from the start. One of the big mistakes made in estimating is to rush the takeoff, which can happen when you need to work quickly but don’t have the right tools. Realistic and accurate takeoffs ensure a more seamless construction planning process. But how do you get it done?

With the right estimating software, takeoff can be done quickly and accurately. The best information produces the most accurate takeoffs, bringing you closer to winning the bid.

Take Manual Processes Out of the Equation: There was a time, of course, when manual input was all that was available. But manual input is prone to incorrect formulas or yesterday's data. By implementing digital takeoffs, you can potentially cut estimate and bid preparation time in half. Digital takeoffs take the guesswork and potential for human error out of the process. You can manage takeoffs digitally with a platform that automates critical data entry tasks. Look for software solutions that will gather data from digital blueprints, so all the necessary information is in one place.

Optimize the Workflow: Even when the buck stops with you, there can be many people involved in putting a construction takeoff together. When Cincinnati-based HGC Construction used the ProEst platform, one of the big takeaways for them was the fact that digital takeoffs save time and remove guesswork, especially on collaborative estimates.

A collaborative takeoff software allows everyone to have the same information. This streamlines the process of information gathering, meetings, and making changes—reducing the chance for miscommunication.

Integrate Takeoff with Other Tools: Calculating takeoffs from digital blueprints and other data points is a great start, but you’ll want to integrate takeoffs into all your existing systems and tools in order to create the most accurate estimate possible. Integration will also create a comprehensive through line connecting all construction processes, so every step and the materials needed in that step are accounted for.

Using collaborative takeoff software will create a number of shortcuts by gathering accurate information from the start, taking manual data entry and other processes out of the equation, and optimizing workflow.

ProEst offers a full suite of flexible, cloud-based tools that gather all the information you will need digitally, giving you shortcuts during takeoff construction to ensure timely and accurate project estimates.

ProEst is a cloud-based pre-construction estimating platform that helps you create accurate estimates and digital takeoffs directly from blueprints quickly, allowing you to determine the most favorable rates for your company within the estimation process. There’s no guesswork involved. ProEst makes quality assurance in commercial construction projects estimation effortless. You won’t have to engage your entire team to be sure your numbers are accurate.

If you would like to learn more about how your commercial construction company can increase its profits and reduce miscalculations during the estimation process, reach out today and schedule a 1-on-1 walkthrough with one of our specialists!