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How to Reduce Your Commercial Construction Takeoff Time

construction takeoff

There's a difference between small one-off projects where construction managers can develop estimates in their head and large-scale commercial construction projects where thorough estimating is necessary. A construction takeoff requires a systematic process to help keep the estimate as accurate as possible. In doing so, the project will run more smoothly because your team will know that they have everything they need.

You're already bogged down with so many tasks, so why not streamline the takeoff process? This way, you can get information to your team and clients quicker and more efficiently. In this guide, we’ll discuss how to reduce your commercial construction takeoff time.

The Importance of Commercial Construction Takeoffs

Commercial construction takeoffs provide detailed breakdowns of every component required for completing a construction project. Estimators need to know what materials they need, as well as their types and quantities. Taking that step ensures accurate estimation for materials regarding their costs and requirements. Construction managers also develop the costs for labor during this process.

Accurate takeoffs are essential because they account for everything, from the project's light fixtures to how much pipe it needs. It also outlines the project's labor hours and other elements necessary throughout the project's lifecycle. Managers can perform takeoffs right from the blueprint. This step helps reduce takeoff time that often slows down the estimation process.

Use Cost Estimating to Reduce Time

Because commercial construction involves a thorough process for cost estimating and takeoffs, managers and estimators must use a systematic approach. Accurate takeoffs provide managers with the opportunity to improve their cost estimating. The more specific these figures are, the less time it will take.

Every takeoff must include the following data:

  • Area: You might need to measure the surface area of certain materials. These could consist of cladding, flooring, or the amount of paint for a given area.
  • Count: Estimators must count the specific items necessary for the project. These could include the number of studs required to complete a project or the number of light fixtures a building needs.
  • Length: Some materials, including cables and piping, must use length measurements. If you measure for electrical wire, don't forget to account for elements like panels, receptacles, and switches during these calculations.
  • Volume: Measuring for volume includes accounting for items like the concrete required for laying a foundation or how much asphalt per yard you'll need.

Cost estimates are critical for the takeoff process because if you miscalculate or lose handwritten data, it causes costly errors and time-consuming reworks. Instead, create detailed digital cost estimates for any project, helping reduce estimation error and increase accuracy.

Utilizing Data Integration

Many commercial construction managers are moving toward digital integration for all phases of their project. When all this data connects, you can use a variety of models for creating a more visual takeoff while simultaneously understanding the project's costs. Managers are finding that this process reduces time, thus making it easier to communicate and collaborate with stakeholders.

Manual takeoffs are challenging, and because of their complexities, they take time. Manual processes can also include several errors if you get a calculation, count, or measurement wrong. Using data integration to produce digital takeoffs helps reduce these errors. The main reason is that you can enter measurements and quantities into digital software. Those data sets integrate into bids or quotes.

Taking this step is critical for reducing takeoff time because it allows you to integrate relevant data sets seamlessly with other business tools, like Procore, to unlock even more capabilities within your estimation software.

How Reporting Helps Reduce Takeoff Time

Using reporting software is a critical part of ensuring that your company has accurate and timely takeoffs. The main reason is that this software integrates with cost estimating software, and through the use of interactive tools, you can create bid estimates and a bill of materials.

Reporting also helps you calculate your takeoff and share it with your team and other stakeholders. When you enter data into takeoff software, you have opportunities to create a series of professional, data-driven reports during your estimation process. This step helps drive better decisions through essential findings that wouldn't stand out with regular reports.


Cost estimation, data integration, and reporting all help reduce commercial construction takeoff time. Faster and more accurate estimates will improve your reputation among current and potential clients. Using Array is a proactive approach to help your company learn how to reduce your commercial construction takeoff time to maximize company scalability and increase profits.

ProEst is a cloud-based pre-construction estimating platform that helps you create accurate estimates and digital takeoffs directly from blueprints quickly, allowing you to determine the most favorable rates for your company within the estimation process. There’s no guesswork involved. ProEst makes quality project estimation assurance in commercial construction companies effortless. You won’t have to engage your entire team to be sure your numbers are accurate.

To learn more about how your commercial construction company can reduce takeoff time to estimate faster, with greater accuracy, reach out today and schedule a 1-on-1 walkthrough with one of our specialists!