Simple Tips to Replace Your Construction Takeoff Sheet

construction takeoff sheet

Construction managers throughout the country habitually turn to manual takeoffs. As a result, they spend a considerable amount of time shuffling through plans and other paperwork. Instead, they should be putting together an estimate. According to McKinsey & Company, the construction industry is one of the largest sectors worldwide—and one of the least digitized, McKinsey also reports. Digitizing a construction takeoff sheet is an excellent way of ensuring that cost estimates are accurate, data isn't lost, and high-quality reporting takes place. Let’s discuss a few tips on how to do this.

Use a Construction Takeoff Sheet during Cost Estimating

The use of a digital takeoff sheet during the cost estimating process has a variety of benefits. You can quickly measure areas, linear distances, and quantities using a digital construction takeoff sheet. You can also customize and create conditions that you frequently use to improve efficiency and productivity.

Develop detailed cost estimates for every project to increase accuracy and reduce estimation errors. As your team grows more knowledgeable of the digital takeoff software, the more high-quality results you'll receive. Estimators focus on four areas when developing a takeoff for cost estimating:

  • Area: Cladding, flooring, and other materials require a surface area measurement. There might also be a need to determine the area for painting a structure.
  • Count: Every individual item that a project needs must have a count. For example, they'll count how many light fixtures or how many studs they need to complete a project, among other things.
  • Length: Measurements for length include examples like cables and piping. Anything where length is the primary measurement must be included.
  • Volume: Certain materials need a volume measurement, such as how much concrete a foundation needs.

Taking these measurements and incorporating them into your digital takeoff means there's less room for error because there’s a reduced chance of data getting lost or misread.

Collaborate More Efficiently

Because commercial construction projects require a significant amount of collaboration, digitating your construction takeoff sheet shares that information to all parties efficiently. Manual construction takeoff methods prevent multiple users from working at the same time on the same project.

Collaborate and communicate in real time with every member of the team to produce better bids and estimates. Using CRM tools allows construction managers and estimators to manage all interactions with current and potential customers when using a dedicated cloud-based tool. Not only does that reduce time, but collaboration also allows teams to identify and address errors immediately.

Embrace the Power of Digital Takeoffs

Delivering accurate estimates means you're working with a high-quality and precise construction takeoff sheet. Using manual takeoff methods leaves you subject to human errors, including making miscalculations, not factoring in the scale of the project, losing plans, or using old plan sheets.

Using a digital construction takeoff sheet allows you to work directly from the blueprint. In doing so, you're reducing time spent on takeoffs and the estimation process overall. The time you save is now available for analysis and interpretation of your data collections. Additional benefits include:

  • Completing the takeoff process from your office, instead of on location
  • Experiencing long-term savings, such as no longer needing to print blueprints because everything is digital
  • Reduction of paper clutter that you and your team were previously experiencing from plans and other documentation

If you or anyone from your team makes notes while on the field, that annotates into the digital takeoff, a feature you couldn't embrace when conducting manual takeoffs.

Know How Data Integration Plays a Significant Role

Working from a manual construction takeoff sheet is a long and tedious process. Reducing how much time it takes to complete takeoffs gives you more time to focus on creating accurate estimates. Using data integration software in conjunction with digital takeoff sheet tools has several benefits.

For example, you can integrate critical data-sets seamlessly with other essential tools, like Procore, to unlock additional estimation software capabilities. Data integration also allows you and your team to create real-time reports. Because your digital takeoff software features automation, there's no need to repeatedly input the same data.


The use of a construction takeoff sheet during cost estimating allows you and your team to collaborate more effectively. Learn how to embrace the power of digital takeoffs and the significance of data integration. This way, the digital takeoff process is more streamlined.

ProEst can help prevent estimators from making costly mistakes when they replace their construction takeoff sheet for digital solutions. Instead of using manual methods that could lead to low-quality results, like the issues that arise when using spreadsheets, estimators benefit from a digital construction takeoff sheet.

Learn more about how ProEst can help you replace your construction takeoff sheet by scheduling a 1-on-1 walkthrough with one of our specialists today!